Mail Room Coordinator
Department: Mail Services
Function: Coordinate and maintain the various operations of the mailroom and provide for distribution of all incoming and outgoing mail
Performance Expectations: - Pick-up incoming mail and packages from 3 post office locations and distribute to the correct departments daily..
- Establish and implement procedures for the handling of all registered, certified and pre-sort company outgoing mail.
- Keep an accounting of postage meter use by departments.
- Work with mail equipment vendors to ensure machines are in optimum working order.
- Work with bulk mail vendor to ensure billing invoices match outgoing pre-sort mail inventory.
- Operate folder-inserter machine to insert mail and return envelopes into out-going envelopes.
- Coordinates a timetable for regular, presort and FEDEX mail pick-up and distribution of all outgoing mail.
- Maintains log of outgoing mail by LOB.
- Perform mailroom Inventories, and orders mail equipment supplies.
- Maintain offsite document retention schedule.
- Backup scanning of both documents and checks.
- Assist with minor office departmental moves.
- Assist with Facility Management functions.
Education/Experience: - BA, or Associate Degree.
- Experience using Mailroom machinery (Pitney Bowes, Neopost).
- Some experience required in Excel and Outlook.
- Must be reliable, dependent, efficient and a team player.
Reports Directly To: Director, Administrative Services |
Phone: 516-82908100https://www.shelterpoint.com