ShelterPoint Life Insurance – Formerly First Rehab Life 1972 Located at
1225 Franklin Avenue, Ste. 475, Garden City, NY.
Phone: 516-82908100
About Us > Available Positions

Available Positions

Human Resources Assistant

Department: Human Resources
Function:  Performs a variety of support functions for the HR Department.  

Performance Expectations:

HR Responsibilities
  • Benefits open enrollment
    • Coordinates meeting date as directed by HR Generalist
    • Schedules meeting rooms
    • Oversees rsvp’s and maintains attendee list on excel;
  • Interacts with employees on a daily basis regarding a variety of HR topics/issues such as time off and benefits questions;
  • Takes attendance company-wide daily.  Update attendance spreadsheet.  Report absentees to management via email;
  • Keeps track of time off taken by employees.  Maintain attendance on ADP Portal;
    • Provides vacation accruals to Director, Budget & Expense on a quarterly basis;
  • Performs administrative assistant/clerical functions, arrange meetings (including food and refreshments), file, and open and sort mail;
  • Works on specialized research projects as requested by Vice President of HR and HR Generalist;
  • Composes and/or type external and internal Human Resources correspondence and communications;
  • Prepares paperwork required for new hires, temp staff and establish personnel files; 
  • Establishes and follows through on new hire checklist;
  • Establishes and follows through on exit check list with IT;
  • Works with HR Generalist to enroll new employees into respective benefit plans;
  • Tracks monthly costs of temp agencies and prepare report; 
  • Creates monthly FSA Claim Reports;
  • Responsible for FMLA/PFL log;
  • Responsible for updating and maintaining company organizational chart; 
  • Reviews and prepares check requests for the Human Resources Department;
  • Coordinates and tracks HR compliance and inter-departmental training for new hires;
  • Plans and/or coordinates (along with PeerPoint team members or other employees) HR special events:  Halloween, holiday party, etc.;
  • Coordinates refreshments/decorations with Front Desk Coordinator for special events as requested by Vice President of HR;
  • Handles Vice President of HR’s calendar when requested;
  • With Front Desk Coordinator, create and update various templates, signs, spreadsheets, and flyers; 
  • Performs research and develop Excel, Word and PowerPoint presentations;
  • PeerPoint member;
  • Social Responsibility member;
  • InterCom member.

Facilities Responsibilities:
  • Maintains cubicle keys.
Organizational Admin Responsibilities:
  • Backs up front desk coordinator when he/she is out of the office.

Education/Experience:
  • Minimum 2 year college degree; 
  • 3 to 5 years administrative office experience, preferably in HR administration or related field;
  • Experience in event planning;
  • Experience in social responsibility planning and activities;
  • Excellent written and verbal communication skills;
  • Outstanding Microsoft Office skills.

Reports Directly To:  Vice President, Human Resources
 

Help Desk Support

Function:  To keep IT functions available and operational for all users

Performance Expectations:

  • Respond to requests for technical assistance in person, via phone, electronically
  • Diagnose and resolve technical hardware and software issues
  • Research questions using available information resources
  • Data entry functions when needed 
  • Follow standard help desk procedures
  • Log all help desk interactions
  • Identify and escalate situations requiring urgent attention
  • Track and route problems and requests and document resolutions
  • Inform management of recurring problems
  • Perform special tasks as directed by the Network Manager 
  • Responsible for all print room operations, including paper and toner inventory
  • Stay current with system information, changes and updates

Physical Demands & Work Environment:

  • This position will require you to be able to lift and move computer equipment including, but not limited to desktops computers, printers, servers, monitors, and cases of paper.
  • Excellent communication skills are a requirement as well as being a team player and having a friendly and professional demeanor.

Education/Experience:

  • Troubleshooting technical problems
  • All Windows Desktop operating systems
  • All Microsoft Office product suites
  • Basic Networking concepts and technologies (DHCP, DNS, TCP/IP)
  • Remote access technologies (VPN, terminal services)
  • Basic Active Directory administration
  • VMWare virtualization 
  • Basic Exchange administration
  • Basic Linus/Unix
  • A high school diploma or GED is required.

Reports Directly To:  Director IT, Operations and Infrastructure